Absences, Late Arrivals, and Registrations

Tue, 07/05/2022 - 10:37am

Reporting an Absence - News and Announcements -

Student Absences

When a student is absent, the parent/guardian must report the absence to the school by emailing dmsabsence@hcpss.org.  The e-mail should include the following:

  • Student first and last name - absence in the subject line  
  • Sent from the e-mail address on your family file 
  • Date and reason for absence
  • Parent name and phone number

Upon receipt of the note, the attendance record in Synergy will be updated per HCPSS policy. Please review HCPSS Policy 9010 – Attendance for guidelines on what is considered to be a Lawful (Excused) Absence.

A student has five days from the date of the absence to send a note. If the note is received after the five-day grace period, the absence will remain unexcused. If a note is not received, the absence will be documented as Truant (unexcused). Please see the Secondary Student Handbook for more information.

Late Arrivals

All students will sign in using the Lobby Guard system in the front office, as well as checking in with the front office secretaries. Parent/Guardians do not need to be present in order to sign their student(s) in late unless they are to be excused due to appointment, illness, or other.

If it is an excused tardy parents should email a note to dmsabsence@hcpss.org.

  • Student first and last name and late arrival in the subject line 
  • Sent from the e-mail address on your family file
  • Indicate the reason for the late arrival.
  • Parent name and phone number

Early Dismissal Procedures 

We strongly encourage parents and guardians to not request an early dismissal after 2:15pm due to limited time before regular dismissal of 2:45pm. 

Early Dismissal Procedures: 

  • When a parent arrives at the school, please come to vestibule entrance with your driver's license or official ID and press the call button. (follow the directions/arrows, this is located to the left of the front office door)
  • Indicate that you are here for an early dismissal of your student/s. 
  • You will then be given access to enter the building and asked to follow the directions for "Early Dismissal" at our Lobby Guard. 
    • You must have your driver's license or ID available to complete the process.
    • Follow the instructions on the lobby guard. 
What is considered an excused absence?

A lawful absence is an excused absence for any portion of the day under the following conditions:

  • Illness of the student
  • Death in the immediate family
  • Court summons
  • Observance of a religious holiday - complete THIS FORM if you need to be absent for a religious observance
  • Hazardous weather conditions (as determined by the Superintendent)
  • State emergency (as determined by the Governor)
  • Suspension
  • Lack of authorized transportation (school system transportation)